Service Overview
HEXA, with its robust foundation of experience, serves as a representative for clients, undertaking both project management and construction management responsibilities.
Service Details
The task of designing spaces where people reside, bring up their children, and spend their twilight years is a significant one. These residences are the fundamental elements of a community, and hence, they are crucial for the development of a dynamic, flourishing urban habitat.
Tender Stage of Design Works
- Establish all tender documents and specifications to ensure comprehensive information is available for the design consultant. Examine and assess tender documents, including the conditions of the contract, tendering procedures, specifications, and documentation.
- Develop a schedule for the tendering process, closely oversee its execution, and establish necessary design phases.
- Oversee the tendering process, including the invitation, pre-tender meetings, issuance of addenda, tender evaluation, recommendations, and awarding.
- Support the Employer in formulating the Contract Documents and conditions for all proposed tender packages.
- Provide guidance on the procurement strategy at this stage of the project (the tendering stage).
Design Stage
- Overseeing the Comprehensive Design Program
- Administer and synchronize the comprehensive design program, ensuring prompt production and review of drawings. Facilitate communication between the design consultant and operator, making sure all operator’s needs are incorporated in the design.
- Establish clear lines of communication among the design consultant, operator, and interior design consultant. Regularly review the quality and progress of the design, drawings, and specifications produced by the design consultants.
- Administer and synchronize design reviews at Schematic Design, Development design, and completion milestones to ensure compliance with Employer’s requirements. Conduct regular progress and coordination meetings with all concerned design specialists and consultants as necessary.
- Coordinate with design Consultants to recommend alternative designs, materials, and methods if design adversely affects cost, schedule, construction, or operational feasibility. Monitor and contribute to the value engineering process among the various consultants.
- Review the productivity of the design consultants and ensure adherence to the design schedule. Regularly meet with the Employer to ensure that project’s criteria and goals are being met, and decisions are made promptly.
- Implement a meaningful monthly reporting system to the Employer, covering important aspects of the design phase including quality, schedule control, cost control, and key design issues.
- Review alternative methods of project delivery and procurement strategy. Examine possible requirements for phased handovers and soft opening. Advise and monitor dates for the submission of design drawings and periods for their consideration and approval. Coordinate submission with approved construction package strategy.
- Monitor and manage the process of submissions and respective approvals of the design drawings with the various authorities. Ensure a Quality Assurance is in place and monitor its implementation at all stages for all parties. Review the QA/QC program of all design consultant(s). Monitor the implementation of the established procedure through the design management involvement.
- Evaluate changes in the project requirements with respect to cost, time, and quality implications and incorporate approved items into the design process. Review and approve the payment(s) of fees of the Design consultants at different stages of the design including the final payment, all within the contract terms. Recommend to the Employer for processing of such payments.
Screen and prequalify interested parties/contractors for the bid and tendering stage.
Tender Stage for Construction Works
- Review all tender documents and specifications prepared by the design consultants to ensure that all necessary information for contractors is available. Examine and assess tender documents, including the conditions of the contract, tendering procedures, specifications, and drawings. Any feedback will be communicated to the design consultants and tenders prior to tender submission.
- Develop a schedule for the tendering process and closely oversee its execution. Establish a tendering program based on the approved construction packaging strategy and in coordination with the design program. Detailed steps of the tendering process will be established and monitored for each tender package.
- Oversee the tendering process (managed by design and QS consultant), including the invitation, pre-tender meetings, issuance of addenda, tender evaluation, recommendations, and awarding.
- Support the Employer in formulating the Contract Documents and conditions for all proposed tender packages.
- Provide guidance on the procurement strategy at this stage of the project (the tendering stage).
- Establish Project policies and procedures to guide the project team from the construction phase of the project till completion, commissioning, and handover.
Construction Stage
- Ensure the project is delivered on time, within budget, and with the highest quality in conformity with the specifications and to the best of the standards practices approved in the field.
- Select and agree on the site supervision team with the lead consultant and specialist consultants.
- Undertake the project management for the whole of the works from construction contract award through final handing over (including defects liability period).
- Monitor and recommend the nomination of contractors and suppliers.
- Monitor the procurement of long-lead items.
- Procure, manage and administrate the contracts for mock ups fit-out contractors work in coordination with the lead consultant, interior designer, the supervision consultant, and others as necessary and required.
- Review and approve the site logistic plans submitted by the Contractor(s) Monitor all site logistic activities, and ensure that site activities are progressing without logistical hindrances.
- Assist the Employer in formalizing the Contractor’s possession of the site in compliance with the contract requirements. Assist the Employer in any coordination requirements with the Consultant(s)and/or Municipal Authorities.
- Review planning and resource information and check for compliance with provisions of the contract. Identify and advise contractors to resolve it and re-issue it for approval.
- Prepare bi-weekly reports of the contactors’ planned progress against actual progress, level of resources, equipment, the status of sub-contractor/suppliers appointments, look ahead plans, problem-solving, interacting with other contractors, other issues of importance, and actions to be taken and submitted to the Employer.
- Propose corrective recovery action as may be required for discussion and agreement of the Employer. On the agreement of the Employer implement and monitor corrective recovery action accordingly.
- In cooperation with a supervision consultant, Assist the Employer in the resolution of disputes in respect of the interpretation of drawings, specifications, or conditions of contract and assist in the resolution of same.
- Review any proposed supervision Consultant changes as may be necessary to overcome difficulties.
- In cooperation with the Design consultant, Review supervision Consultant(s) proposals or contractor requests for change orders in a timely manner.
- Following a further review with the supervision consultant and final submission by the contactor, submit a proposal to the Employer for approval.
- Establish at the site, a comprehensive records system. Maintain up-to-date, accurate records of labor, plant, material delivery/availability, component production, progress, stoppages and issue of information, samples, approvals, safety, testing, and the like.
- Co-ordinate with supervision consultant in preparing a list of all defects and agree with contractor on a schedule for carrying our defective works.
- Assist in consultation with the contractor and supervision Consultant as may be required to arrange for inspection and connection of all public utilities to the development.
- Monitor the supervision Consultant’s witness and record the performance testing and commissioning of all plant and equipment. Where required ensure attendance by manufacturer’s representatives. Also, with supervision Consultant, record all approvals, defects and/or deficiencies.
- Anticipate possible contractual disputes and advise in cooperation with supervision Consultant on the action necessary to avoid such disputes.
- Generally, safeguard and uphold the rights of the Employer under the contract terms by adhering to all notice procedures, instructions, and similar requirements. Evaluate and advise the Employer and supervision Consultant of all claim notifications received from the contractor and the action to be taken.
- Monitor and verify the contractor’s application for payment, check the supervision consultant’s review of claimed percentages of work in place and materials on site. Ensure that all supporting documents are included with the payment application. Generally, oversee the complete process of the interim payments until it has been processed by the Employer to the contractors.
- In coordination with the supervision consultants, maintain a register of all contractor notices and claim notifications.
- In Coordination with the supervision consultants maintain a register of all contractor requests for an extension of time. Review and appraise each request received from contractors and respond to in the appropriate contractual manner.
- Monitor the performance surveyor and specialist consultants.
- Manage the project completion and handover processes overseeing the performance of the supervision team in testing and commissioning of the facilities and systems as required by the specifications to ensure that all are properly installed and successfully operational.
- Ensure completion and handover to the client of all manuals for equipment, systems, and design data by the contractors/consultants. Hand over and transmit to the client all warranty letters and agreements provided by the contractors and suppliers.
- Prepare to the Client a final project completion and hand over Report.